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Privacy policy

1. Data controller

The controller responsible for processing data on this website is:

GEMS4GENS INC
8th Green
Dover, DE 19901
USA

Email: info@gems4gens.com

2. Data we process

When you register for the community meetup on Norderney using the registration form, we process the information you provide:

  • First and last name
  • Email address
  • Mobile number
  • Community name / nickname and platform
  • Number of accompanying guests
  • Arrival date or dates of stay (optional)
  • Dietary information (optional)
  • Registration status and internal administrative notes

3. Purpose and legal basis

The information is used solely to:

  • manage your registration (places, waiting list and payment status),
  • send you a confirmation by email, and
  • organise the meetup (e.g. dinner and seating arrangements).

The legal basis is Article 6(1)(b) GDPR (steps prior to entering into a contract or performance of a contract) and Article 6(1)(f) GDPR (legitimate interest in properly organising the event).

4. Payment

The participation fee is paid directly via PayPal. We are not responsible for payment processing; payment takes place entirely outside this website. PayPal’s privacy policy applies to the processing of your payment data.

5. Storage and access

Your registration data is stored in an encrypted database within the European Union. Only the organiser has access to registration data. The data is not sold, used for advertising or shared with third parties.

6. Cookies

This website does not use tracking cookies, analytics or advertising services. No data is collected for marketing or profiling purposes.

7. Retention period

Your data is retained until the meetup has taken place and to handle subsequent matters (e.g. invitations to future meetups, if you have agreed to this). You can request deletion of your data at any time.

8. Your rights

You have the right to:

  • access your stored data (Article 15 GDPR),
  • rectify inaccurate data (Article 16 GDPR),
  • erase your data (Article 17 GDPR),
  • restrict processing (Article 18 GDPR), and
  • data portability (Article 20 GDPR).

Please use our contact form to exercise these rights.

You also have the right to lodge a complaint with a data protection supervisory authority, particularly in the Member State of your habitual residence.